In the Scheduling Assistant, either click the box under your name and type an attendee's name or email address or click the Add Attendees button to bring up your address book.Ĭlick the icon next to the attendee's name in the Scheduling Assistant to mark a specific attendee as a Required Attendee, Optional Attendee, or a Resource. If you're using an Microsoft 365 or an Exchange account, use the Scheduling Assistant to see attendee schedules. Schedule a meetingĬreate a meeting request in one of the following ways:įrom the Inbox, select New Items > Meeting or use the keyboard shortcut Ctrl + Shift + Q.įrom the calendar, select New Meeting or use the keyboard shortcut Ctrl + Shift + Q.įrom an email message in the Inbox, select the Reply with Meeting button.Īdd your attendees to the To line of the meeting request and skip to step 4. When you create a meeting request, you can add attachments, set a location, and use the Scheduling Assistant to choose the best time for your meeting. Outlook tracks who accepts the request and reserves time on your calendar for the meeting. Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.You can send a meeting request to one or more people. If the response is helpful, please click " Accept Answer" and upvote it.
#OUTLOOK 2016 MEETING ATTENDEES MANUAL#
If A changed the reminder to 2 hours manually when he create the meeting, the reminder in A and B are all 2 hours, which is same with your manual setting.Īccording to these tests, it seems like if you change the reminder to other value manually when you create the meeting, system would recognize that you want to set a reminder for this meeting and show it on attendee's meeting, and if you don't change reminder manually or choose the same value with your default setting, it may not be recognized and would keep the setting of respective default settings, I think it may be by design. When A created a meeting, the reminder would show his default setting "30 minutes", If A didn't change the reminder manually, the reminder in A is keep 30 minutes and in B is 1 hours, which is the same as the respective default settings. I have tested a lot about the meeting reminder, here are my test results(condition: organizer A set the reminder to 30 minutes and the attendee B set the reminder to 1 hour ) WHY IS THIS HAPPENING? Is this a known "issue" or is it set this way on purpose, and if so, then why? Is there any way to change this behavior? office-outlook-itpro office-itproįirstly, please understand that the default reminder option is mainly used to set your own reminders on the meeting/calendar, not to set reminders for attendees. If you send out a meeting invite with the reminder set to whatever you have as your default setting, then the participants will get the meeting with a reminder set to whatever their default setting is.īut, if you send out a meeting invite and change the reminder to anything other than what you have as your default setting, then the participants will receive the meeting with the reminder that you set. But when the participants accept the meeting and look at it on their calendar, the reminder time is not set at 1 week, and is instead set to whatever their default reminder is set to (in most cases, 15 minutes if they've never changed that setting).Īfter doing some testing, I found the following: She has set 1 week as her default reminder in Outlook so she doesn't have to remember to change the reminder setting each time. SCENARIO - User sends out a meeting invitation with a 1 week reminder. Can anyone shed some light on this issue ("bug")?
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